How To Organize A Chair Massage Event

Are you considering introducing chair massages to boost morale and wellness in your office but unsure where to start? Look no further! In this guide, we’ll walk you through every step of planning and executing a successful chair massage event tailored to your workplace needs.

As a seasoned licensed massage therapist and owner of W.I.S.E. Corporate Chair Massage Service, I’ve had the honor of collaborating with many companies and provided thousands of massages for 15+ years. 

If you are not in Chicagoland area and you need a premium service for your team start looking for a superior quality chair massage service provider, prioritize reliability, expertise, and flexibility. Look for a company with a proven reputation, professionally trained, licensed and insured therapists, and excellent customer service. Their guidance can be invaluable in navigating event logistics.

Planning your chair massage event can be stressful, yet let’s make it predictable and know ahead of time the options you might have.

4 basic questions to answer:

1. How many employees will receive chair massages?
2. What duration do you prefer for massage sessions (e.g., 15, 20, 30 or 40 minutes)?
3. What is your budget for the event? (some companies request 10 minutes massages due to a budget)
4. When would you like the event to take place, and where will it be held (e.g., spa room, hallway, conference room, empty office, outdoor, patio)?

Once you have these answers, you’re well-equipped to estimate the required time, number of therapists, etc.

How To Organize Your Chair Massage Event?

2 main approaches to organizing chair massages:

1. Sign-Up Sheets:

   • Utilize paper or online sign-up sheets.
   • Ideal for both small and large events.
   • Ensures appointment times, minimizing waiting time.
   • However, attendees may miss appointments due to work obligations. 

2. First Come, First Serve: suitable for larger events like health fairs or company picnics; allows flexibility without appointment times; may result in longer wait times during peak periods.

The Day of the Event: as an organizer ensure smooth implementation with these key steps:

1. Designate a contact person to liaise with massage therapists.
2. Provide necessary information and directions to the massage space.
3. Set up a comfortable waiting area for attendees.
4. Consider sending email reminders to employees.
5. Consider sharing the extension # on the sign up sheet 

Avoiding Common Mistakes

1. Accurately estimate the number of attendees to avoid under or overbooking.
2. Promote the event effectively to maximize participation.
3. Schedule buffer times for setup and breakdown.
4. Choose a reputable local massage company for personalized service.

Create a unique experience:

1. Personalize the massage space with creative names like “Revitalize Room”, “Spa Zone” or “Relaxation Station.”
2. Align massage events with special occasions, appreciation days or national observances.
3. Offer wellness handouts and giveaways to promote self-care.
4. Consider outdoor setups for a refreshing twist.

Examples of small & large events:

1. Small Event ( 2hours massages e.g., 3-12 attendees):

   • Allocate 2-4 hours of massage time with one therapist.

2. Large Event (e.g., 60 attendees):

   • 2-3 therapists working at the same time

With careful planning and collaboration with W.I.S.E. Corporate Chair Massage Service, organizing a chair massage event can be a rewarding experience for both organizers and participants. Treat your employees to a rejuvenating experience that fosters a culture of well-being and appreciation. Don’t forget to schedule a massage for yourself—you deserve it!

By implementing these strategies, you’re well on your way to creating an unforgettable chair massage event that leaves a lasting impact on your workplace community. Contact us today and start personalizing a chair massage service for your team!